Documentation

Flozi User Guide

Introduction

Welcome to Flozi

Welcome to Flozi! We wish you the best experience in your journey to becoming a content creator and hope you have a good time!

What is Flozi?

Flozi is a powerful integration platform that connects your content creation tools directly to Webflow Content Management System (CMS). It enables seamless content publishing workflows by automating the transfer of content from creation to publishing platform.
(Note: It currently supports only Notion)

Who is this guide for?

This guide is for Flozi users. It has been made for content creators and blog writers who use Notion for drafting and organizing content.

What problems does Flozi solve?

Flozi is meant to reduce manual repetitive labour in the process of producing quality-rich content and publishing it. It is especially tailored towards bloggers, content creators and anyone who needs database-based content posted live online.

Benefits of Flozi:

  • Eliminates manual copy-pasting between Notion and Webflow

Reduces formatting errors when transferring content

Saves time in content publishing workflows

Allows teams to work in their preferred content creation tools while still publishing to Webflow

Getting Started

Signing Up / Creating Your Account

Choose Signup

Below is a step-by-step process to registering an account for Flozi.

Step-by-Step Walkthrough

  • Sign-up Process

    • First, Last Name

Email ID

Organization name (Optional)

Strong Password

  • Confirm password

Choose country

Agree with policy

Click Sign-up

Verifying your email

  • Open email (if you can’t/don’t see the email, please check other sections like junk, spam, bin, etc)Click on the link/button to verify

The onboarding process will start after logging in.

Logging In

Choose Login

  • Email & Password

    • Manually enter email and password

Google

  • Click Log-in with Google

Initial Setup / Onboarding

Connect services

  • To connect to Webflow:

    • Click on Authorize

You will be taken to the Webflow O-Auth screen

Give authorization to the websites which you want to approve

To connect to Notion:

  • Click on AuthorizeYou will be taken to the Notion O-Auth screenGive authorization to the Notion pages which you want to link to the websites

Quick Tour of the Interface

A quick tour involves four sections in an overview of the Dashboard. To move around the interface, understanding the navigation is important. Key areas of the interface are the sidebar, header, workspace and the settings section.

Home Dashboard

What is the Home Dashboard?

The Home dashboard is the central hub showing an executive summary of your Flozi environment. It displays your Connections and Integrations in an organized overview which aids in general task management.

Navigating from the Home Dashboard

Navigating the Home Dashboard is possible using the top menu - Home, Connections, Integrations - which will allow you to navigate to Home, connect your websites and content databases, and integrate them to facilitate content publishing.

The top menu will allow you to also:

  • Access your user profile and account settings

Viewing trial status and upgrade options

Understanding dashboard elements

  • Connections summary with count (e.g. 33 Connections)Integrations summary with count (e.g. 11 Integrations)Connection Type Filters (Notion, Webflow)Status Indicators (green dots for active connections)

Quick actions available from Home Dashboard

  • View All buttons for both Connections and Integrations sectionsNew Connection button to quickly add new connectionsCreate new Integration option for setting up new integrationsSync and navigation buttons for existing integrations

Core Concepts

Connections

What is a Connection in Flozi?

A Connection represents the third-party resources that are connected to Flozi. These third party resources can be either content management databases with content that needs to be published or platform-based CMS that can store content that is already live.

Types of connections

There are two types of connections: Notion Database connections and Webflow Collection connections. Think of Flozi as the middleman between these two products - Notion where the content is created and stored, and Webflow where we want to publish the content. Flozi acts as a process simplifier on your behalf, helping reduce formatting issues and making sure content does not disturb the structural design of the platform interface.

Setting up a new connection

You can add connections in two places on the interface. Here is a step by step guide to add a new connections.

Connections page

  • Click on the New Connection button

Choose the provider (Notion or Webflow)

This will take you to the O-Auth screen of the provider

Manager permissions there using functions like Add or Remove

Approve it by clicking on Authorize App

It will bring you back to Flozi and you can check Add connection (database or collection) at the connections page

Home page

  • You should choose the provider from toggleOnce you have chosen your provider, please click on the Add Connection cardThis will take you to the O-Auth screen of the chosen provider.

Managing existing connections

Unfortunately, there is no feature to remove collections at Flozi. All the approved ones will be visible at connections. If you are looking to add or remove connections, they can do done using O-Auth process as mentioned above. Only approved connections will be visible on Flozi.

Note: When removing any connections just be sure to check that there are no associated integrations because it will affect existing integrations which are using the connections.

Connections Dashboard

Overview of the Connections Dashboard

The Connections dashboard functions as a central interface for managing all your connected third-party resources. It shows all available connections with a numerical counter (e.g., “33 Connections”). It also displays Connection cards organized in a grid layout.

Connection types and information

Webflow connections show the Webflow logo and site name (e.g., “/User’s Exceptional Site”). This shows the connections that have been created. Notion connections show the Notion logo and workspace name (e.g., “Workspace Test Database 2”). Green status indicators for active connections are clearly visually accessible.

Connection details displayed

There are quite a few connection details displayed. The Site label for Webflow connections is accessible. The Workspace label for Notion connections is accessible too.

  • Collection name (e.g., “Test Collection 2”, “Blog Posts”, “Team Members”, “Products”)Database name (e.g., “Test Database 2”, “Data 2”)

Adding new connections from the dashboard

You can add new connections straight from the dashboard by using the New Connection + button in the top right. There is a blue button with clear labeling for easy identification.

Integration

What is an Integration in Flozi?

An Integration is a data source (like Notion or the Editor) connected to a specific Webflow collection. It establishes the link between your content creation tool (Eg: Notion) and your Webflow CMS.

How integrations connect data sources to Webflow

Select the source

  • Editor

    • Select the Webflow collectionClick on Create

    Notion

    • Select Webflow CMSSelect Notion databaseClick createMatch the data at table (explained in the table section)Click Validate and connect

Integrations Dashboard

Overview of the Integrations Dashboard

The integrations fashboard is the central interface for managing all your active integrations. It shows integrations with a numerical counter (e.g., “11 Integrations”) in a grid layout.

Integration status and timing information

You can see the Integration name (e.g., “New Integration 9”, “New Integration 8”) as well as the last sync timestamps (e.g., “Last sync 12/05/2025, 14:11:07”).

Status indicators for the integrations dashboard: green dot for active, orange dot for draft. Special statuses like “Not synced yet” for new integrations.

Integration details displayed

Webflow Website label with site name (e.g., “Ajay’s Exceptional…”) is how the card details are displayed. CMS label with collection name (e.g., “Blog Posts”, “Test collection 2s”)

Notion Database label is displayed with database name (e.g., “Data 2”). Item counts for each collection (e.g., “20”, “9”)

Integration management options

  • Delete integration button (trash icon) - removes the integration.

Navigation button to integration details (arrow icon in blue circle) - Shows that specific integration in more detail.

“New Integration +” button in blue at the top right - Starts the flow to create a new integration.

Special integration types like “New Editor Integration”.

Webflow CMS

Understanding Webflow CMS structure is of paramount importance for the process. If your content database has defined properties, you should prepare your Webflow CMS for integration by grouping collection fields and mapping them to Flozi.

Notion Database

Setting up a Notion database is mandatory for Flozi integration. Recommended database structures will have defined database properties to work with Webflow CMS fields. Please do remember to check on supported field types before undertaking this task.

Using Flozi: Core Features

Integration Dashboard

What is the Integration Dashboard?

The Integration Dashboard is Flozi’s central interface for managing items within an integration. It provides a comprehensive view of all your content and its sync status.

Understanding dashboard data display

For Notion as data source:

  • Notion item: Displays the name of the Notion page.

Webflow item: Shows the name of the corresponding Webflow item.

Webflow status: Indicates the current status of the item in Webflow.

Sync status: Shows whether the sync was successful or failed.

Last synced: Displays the timestamp when the last sync was attempted.

Actions available:

  • Publish: Sends data to already published Webflow collection item.Republish: Sends data to an item previously published through Flozi.Create & Publish: Creates a new item, pushes data, and publishes it.

For Editor as data source:

  • Webflow item: Shows the name of the Webflow item.Webflow status: Indicates the current status of the item.Published: Shows when the item was pushed to Webflow.Actions available:Edit: Opens the built-in editor for the selected item.Create New: Creates a new item and opens the editor.

The dashboard data display also allows you to filter and sort dashboard items.

Sync Operations

What is a Sync in Flozi?

Sync is the process of sending data from a source (Notion or Editor) to Webflow. It ensures your content is consistently updated across platforms.

Different sync types and when to use them

  • Publish: For items that are published in Webflow but not synced through Flozi.Republish: For items previously synced through Flozi that need updating. Republishing can be done easily, in the same space as the Publish userflow.Create & Publish: For Notion items that don’t yet exist in Webflow.

Sync status monitoring

  • Success: Indicates a successful sync with timestamp.N/A: Indicates item hasn’t been synced yet.

Troubleshooting sync issues

Understanding error messages is crucial to understanding any issues you might face while syncing. You should also be sure to resolve content format inconsistencies.

Working with Items

Understanding Webflow collection items - Items are individual content pieces in a Webflow collection. Each item represents a single page or entry in your website. Webflow CMS comprise of individual items. Item have status indicators too - Published means the Item is live on Webflow and Not Created means the Items exist on Notion but not in Webflow. You can managing item relationships by checking how Notion items map to Webflow items. Fetching new items is possible by using the Fetch New Items From Notion button. You should also refresh your Item list frequently.

Publishing Actions

Publish

Publish sends data to an already published Webflow collection item and publishes it. It is used for items with “Published” Webflow status but “N/A” sync status. The blue button in the Actions column is for items not yet synced through Flozi. You should use Publish for first-time syncing of content that already exists in both Notion and Webflow. You can also use it when you need to update Webflow content with Notion content for the first time.

Republish

Republish sends data to an already published Webflow collection item that was previously synced. It is used for items with “Published” Webflow status and “Success” sync status. The green button in the Actions column is for previously synced items. You should use Republish when content in Notion has been updated and needs to be re-pushed to Webflow again. You should also use Republish for regular content updates after initial synchronization.

Create & Publish

Create & Publish creates a new item on Webflow, pushes the data, and publishes it. It is used when Webflow shows “Item Unavailable” and status is “Not Created”. The white button with blue text in the Actions column indicates this. You should use Create & Publish when content exists in Notion but not in Webflow. You can also use it for adding completely new content to your Webflow site from Notion.

Working with Notion Content

Fetching new items from Notion

You can fetch new items from Notion by using the Fetch New Items From Notion button in the top right of the Items View. The blue button with cloud icon is easy for easy identification for the applicable button. There is also a tooltip explaining “If you have updated or added any items on Notion - we recommend you fetch the new data before syncing”

Viewing Notion items

Items are displayed in the “Notion Item” column of the Items table. The table shows the title/name of each Notion page. It also allows you to identify content from your Notion database.

Understanding item matching

The system shows how Notion items map to Webflow items. The message at the top displays “Only Webflow items with a Notion Match are shown here”. Items without a match in Webflow show “Item Unavailable” in the Webflow Item column

Handling unmatched content

You can manage unmatched content by using Create & Publish to create Webflow items for Notion content. Some content might need to be matched manually.

The Editor

Canvas

Overview of the rich text editor

The Canvas is where rich text data from Webflow is loaded and edited. It provides a Notion-like editing experience but focuses on core functions. It supports key formatting options for elements like headings, paragraphs, lists and added formatting for images and videos.

SEO Section

Managing technical SEO for content

The SEO section allows you to manage the technical search engine optimization of your content. It provides fields for meta titles, descriptions, and other SEO elements. It also explains the SEO fields and adopts the best practices for content SEO.

Properties Panel

The Properties Panel aids in understanding custom fields from Webflow. It loads all the custom fields from Webflow other than rich text. It also allows you to edit and manage these additional content attributes.

The Properties Panel allows you to edit properties and manage both required and optional properties. It also allows you to work with different field types.

Advanced Features

Creating New Integrations

In this section, you shall be able to update your personal details such as name and location (country). Changing your registered email is not a feature that is available yet.

Integration Setup Process

  • Select Webflow CMS

    • Navigate to the integration creation screen

Choose from the available Webflow CMS collections (e.g., Projects, Blog categories, Products)

Each collection shows the site name (e.g., “Ajay’s Dandy Site”)

Use the Refresh Data button to update available collections

Navigate with Previous and Next buttons

Select Notion Database

  • Choose from available Notion databases in your workspaceDatabases show name and workspace (e.g., “Data 2” in “Ajay’s Notion”)Select one database and click Submit to proceed

Field Matching Process

  • Understand the field matching table that connects Notion properties to Webflow fieldsReview automatically matched fields that are marked with green “Matched” statusUse dropdown selectors to manually match unmatched fieldsView field types and values for proper mapping

Working with Draft Integrations

  • Understanding draft status

    An orange dot indicator with Draft label appears with a Not synced yet status message. Draft integrations appear in the Integrations Dashboard.

    Editing draft integrations

    You can click on a draft integration card to continue integration setup. A yellow notification banner stating Draft Integration appears at the bottom of the screen along with a You are editing a draft integration contextual message.

    Draft integration components

    Draft integration components show connection details: Webflow Website, CMS, and the Notion Database. The interface allows accessing the Field Matching screen to complete setup. A Refetching Draft Matches process message appears when loading the saved draft.

    Finalizing a draft integration

    Use Validate And Connect to convert draft to active integration. The draft saves all previous mapping selections.

Field Mapping Guidelines

As a default connection, Notion page data connects to Webflow rich text field. However, it only works with one main rich text field.

Notion to Webflow field type compatibility

  • Text/Created By/Last Edited By/Rich Text → PlainTextSelect → OptionURL → LinkImage → ImageRelation → ReferenceNumber/ID → NumberDate/Created Time/Last Edited Time → DateTimeEmail → EmailTitle → PlainText

Field Matching Interface

Fetched Items

Shows sample pages from Notion for reference.

Matching Table

Displays all fields with their status

Field status types

  • Matched: Valid connection between Notion and Webflow fields

No Match: No compatible field found

Ignore: Match exists but is intentionally ignored

There are dropdown options for each field to select alternate mappings. There is a Show Mapping Guide button to view the field type compatibility chart.

Available Actions

  • Validate And Connect: Finalizes the integration when mapping is completeSave As Draft: Saves current progress to continue laterFetch Again: Refreshes data from NotionMatch Again: Resets and recalculates field matches

Bulk Operations

Flozi facilitates bulk publishing of content by pushing planned publishing details. Bulk syncing is also featured as Flozi allows for bulk syncing of content as well.

Custom Field Mapping

Flozi allows you to create custom field mappings with advanced mapping options for the best formatting and publishing options.

Automation Rules

Setting up automated workflows is recommended for a good Flozi experience. You might want to enforce some trigger conditions and actions that will optimise the relevant workflows.

Version History

Version History is an important feature that allows you to access previous versions. You can compare versions of the same content, and restore content if you want to as well.

Settings and Account Management

Managing Your Profile

In this section, you shall be able to update your personal details such as name and location (country). Changing your registered email is not a feature that is available yet.

Billing and Subscription

You shall be redirected to the Stripe dashboard to manage your subscription and data. On the dashboard, you will be able to update your subscription to another type. This will happen at the end of the billing period. You shall also be able to cancel your subscription from the dashboard.

You can add or remove your payment methods as necessary.

Note: For an active subscription, the default payment method cannot be removed.

You can also view and download invoices from the dashboard interface.

Glossary: Understanding Flozi Terms

  • Connection - Represents the connected third-party resources such as a Notion database or Webflow Collection.

Connections Dashboard - Central interface for managing all your connected third-party resources across your account.

Integration - A data source (like Notion or the Editor) connected to a specific Webflow collection.

Integrations Dashboard - Central interface for managing all your active integrations between data sources and destinations.

Home Dashboard - The main overview screen showing recent integrations, connections, and synced items.

Webflow CMS - Webflow’s Content Management System that stores and structures content.

Notion database - A structured content container in Notion that serves as a data source.

Integration Dashboard - The interface that allows you to manage items within an integration, showing data such as Notion items, Webflow items, sync status, and available actions.

Sync - The process of sending data from a source (Notion, Editor) to Webflow.

Items - Individual content pieces in a Webflow collection.

Publish - Sending data to an already published Webflow collection item and publishing it (not published through Flozi).

Republish - Sending data to an already published Webflow collection item and publishing it (when it was previously published through Flozi).

Create & Publish - Creating a new item on Webflow, pushing data, and publishing it.

Fetch new items from Notion - The process of importing newly added Notion pages into the Flozi integration dashboard.

Canvas - The rich text editor where Webflow content is loaded and edited (similar to Notion but focused on main functions like headings, paragraphs, images, videos).

SEO - The section for managing technical search engine optimization settings for your content.

Properties - Custom fields from Webflow other than rich text that can be edited through the Properties panel.

Field Matching - The process of mapping Notion database properties to corresponding Webflow CMS fields.

Matched Field - A valid connection between a Notion property and a compatible Webflow field.

No Match - When a Notion property doesn’t have a compatible Webflow field for mapping.

Ignore - When a potential field match exists but is intentionally excluded from the integration.

Draft Integration - An integration that has been saved before completion and can be edited later.

Validate And Connect - The action to finalize and activate an integration after field mapping is complete.

Save As Draft - The action to save current integration setup progress to continue later.

Refetching Draft Matches - The process of reloading and validating saved field mappings when returning to a draft integration.

Frequently Asked Questions (FAQs)

General Questions

What happens when my trial ends?

When your trial period ends, you’ll need to subscribe to a paid plan to continue using Flozi. All your connections and integrations will remain intact, but you won’t be able to sync or publish new content until you upgrade.

Is my data secure?

Yes, Flozi takes data security seriously. We use industry-standard encryption for all data transfers and do not store your Notion or Webflow content on our servers longer than necessary for sync operations.

Integration Questions

How often does Flozi sync with Notion?

Manual trigger syncs at any time from the Integration Dashboard.

Can I connect multiple Notion databases to one Webflow collection?

Currently, each integration supports a one-to-one relationship between a Notion database and a Webflow collection. However, you can create multiple integrations with the same Webflow collection.

What happens if I save an integration as a draft?

When you save an integration as a draft, all your current field mappings and settings are preserved. You can return to it later to complete the setup. Draft integrations appear in your Integrations Dashboard with an orange dot indicator and can be edited at any time.

Publishing Questions

What’s the difference between Publish and Republish?

Publish is used for items that were originally published directly in Webflow (not through Flozi). Republish is for items that were previously published using Flozi. Both actions send updated content to Webflow and publish the changes.

Can I schedule content to be published later?

Flozi currently supports immediate publishing only. For scheduled publishing, you can prepare content in Notion or the Editor and manually publish it at the desired time.

Editor Questions

Does the Flozi editor support all Webflow rich text formatting?

The Flozi Canvas supports the most commonly used formatting options including headings, paragraphs, images, and videos. While it may not support every specialized formatting option available in Webflow, it covers all standard formatting needs.

Can I edit SEO metadata through Flozi?

Yes, the SEO section in the Editor allows you to modify all essential SEO metadata including title tags, meta descriptions, and other technical SEO elements that are configured in your Webflow collection.

Troubleshooting Common Issues

Sync Failures

Common causes

Some of the most common sync failure reasons are connection timeout errors. API rate limiting, invalid field mapping and content formatting incompatibilities also contribute to sync failures.

How to resolve

You should check your internet connection status if your connection times out. You can also review error logs and adjust your field mappings for better results. Formatting content properly can resolve formatting incompatibilities since all the content type will be accounted for.

Connection Issues

If you have connection issues, you should try reconnecting with the Notion and Webflow accounts.

For Notion, you might encounter token expiration issues, permission changes and database structure changes.

For Webflow, you might have API access problems, CMS collection structure changes and authentication issues.

Please ensure you have a strong internet connection and you have your authentication documentation at hand if you encounter some of these issues. Before raising a ticket for database or collection structural changes, sync up with your team and make sure the issue has not been raised beforehand.

Content Display Problems

If you are having content display problems, you might have formatting issues or image rendering problems.

You might want to remove rich text rendering differences to remove formatting issues. This solution might result in custom formatting loss.

Image rendering problems can be caused by image size limitations and content type being in unsupported image formats. You should adopt image optimisation tips for the best results.

Error Messages Explained

Some common error codes can inform you of the nature of the issue and its origin.

400-level errors are client-side issues. 500-level errors are server-side issues and there are some sync-specific error codes that indicate sync failures.

For Webflow, you might have API access problems, CMS collection structure changes and authentication issues.

Please ensure you have a strong internet connection and you have your authentication documentation at hand if you encounter some of these issues. Before raising a ticket for database or collection structural changes, sync up with your team and make sure the issue has not been raised beforehand.

Steps to resolve each error type

  • If the approved data from Notion or Webflow is not showing up in the connections

    Sometimes after O-Auth process, we don’t receive data from the providers. To resolve this, please try the process again and verify the data exists in the connections.

When syncing the error message says that the Webflow resource does not exist

Flozi only handles the live resources from Webflow. If you have collections at staging, please publish them first.

Error says the item already exists but it does not in my Webflow collection

Sometimes even when the items/collections are deleted, they still exist in Webflow. To resolve this issue, publish the site.

Image & video size issue

Flozi only allows images lesser than 4MB and videos lesser than 30MB make sure these are within the limit.

Getting Help

How to reach us

There are multiple ways of contacting us in case of encountering issue(s). You can reach out to us by email at support@flozi.com. Flozi also has an in-app chat that is available in the bottom right corner of Flozi screens. You can access our support ticket system through your account settings.

What information to include

When you contact us, please be sure to include some details about your issue(s). While submitting your ticket, please include your account email, a description of the issue, steps to re-create the issue, screenshots or screen recordings, and any error messages received.

These details will help look into your issue in depth and solve the ticket as fast as possible. It will also allow us to get in touch with you.

Support hours

Our Support Team is active on weekdays (Monday-Friday) from 8AM to 8PM EST and weekends emergency support is active from 9AM to 5PM EST. You can expect a response from us in 2 to 4 hours’ time during business hours.

Other Resources

If you want to look into the problem yourself, we have some resources that you can use to inform yourself.

You can try searching article on common topics for more detailed information. Video tutorials might also help you with visual learning for any issue(s) you might have. There will also be step-by-step guides for complex tasks and workflows.

We also have a community forum with other Flozi users as a knowledge base. Users get together and share best practices and preferred workflows, and it might be that your issue(s) have been resolved by peer support or staff responses to common questions before.

We shall also have a Getting Started series of video tutorials. The tutorials shall feature advanced feature walkthroughs and troubleshooting guides for common issues.

Tips and Best Practices

Content Organization Strategies

As with many processes, we have a recommended set of guidelines to help you from both the Notion and Webflow sides of workflows.

For Notion database structures, we recommend using consistent page templates and standardizing page formats while creating content and getting it ready for publishing. You might also want to organize parent/child relationships in your database. Effective tagging and categorization of content is also a recommended practice. You should create paired parallels between Webflow CMS fields and Notion database properties for the best results.

Effective Webflow CMS organization

For effective Webflow CMS organization we recommend you plan the collection structure beforehand so you can optimise the structure for content reuse. When organising the collection, you should adopt CMS field naming conventions similar to the Notion database properties if possible. You should manage relationships between collections for the best efficiency.

Workflow Optimization

Creating efficient content workflows

You should establish clear publishing protocols for efficient content workflows. You should set up content review stages for content creation and storage. We recommend you use status tracking effectively for drafting and publishing records. If possible, you might want to automate routine publishing tasks.

Team collaboration tips

The best collaboration practices should manage content handoff and publishing processes as a dedicated workflow with role-based access control. Content maintenance should involve version tracking practices with scheduled backups and system revisions for quality assurance. The team should actively maintain good communication to boost collaborative practices during content development.

Content Migration

Moving existing content into Flozi

We recommend you prepare the content for migration by adopting import strategies and protocols for the process. For migration, you should set and account for content validation processes and maintenance of quality control standards. Post migration cleanup should also be planned with the required documentation having been maintained.

Bulk import strategies

We suggest using CSV imports if you want to import a lot of content at once. If possible, execute structured content migration to Webflow CMS fields are able to function at capacity. You should also set up tests for migration results and edge case scenarios.

Contact Us

We hope we were able to resolve your issue or point you in the right direction! If not, please be sure to get in touch with us via our email along with a description of the issue for which you would appreciate some assistance.

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